JITpay™ - CENTRAL ACCOUNTING OF ALL LOGISTICS COSTS

Privacy policy

For reasons of readability, the masculine form is chosen for personal designations, but the feminine form is always meant. JITpay™ GmbH and JITpay™ Financial GmbH (hereinafter jointly referred to as JITpay™) offer their customers (entrepreneurs) the possibility to make use of the central accounting service (billing service) and the pre-financing of claims from deliveries and services (genuine factoring) via access to their internet platform (hereinafter referred to as JITpay™ platform). Both service offerings are closely related and complement each other. In order for you, and thus the company you represent, to be able to make full use of these services, we must continuously collect, process and store data, which may be both personal and non-personal data, as part of the registration process on the JITpay™ platform and for the duration of the business relationship. The protection and security of your personal data is a top priority for JITpay™. Therefore, we strictly comply with the legal requirements:

1. Data protection

We, JITpay™ GmbH and JITpay™ Financial GmbH, attach particular importance to compliance with data protection laws. The relevant data protection laws, in particular the EU General Data Protection Regulation and the Federal Data Protection Act (new), are fully complied with by us. Personal data is processed exclusively on the basis of the relevant laws and takes place only for the purposes stated under No. 4. The data will only be processed in accordance with the provisions of this privacy policy.

2. Responsible body

The entity responsible for data processing is:

JITpay™ GmbH JITpay™ Financial GmbH
Willy-Brandt-Platz 19 Willy-Brandt-Platz 19
38102 Braunschweig 38102 Braunschweig
   
Telefon: +49 531 288 75 20 Telefon: +49 531 288 75 0
E-Mail: info@JITpay.eu E-Mail: info@JITpay.eu
   
CEO: Dr. Daniel Steinke Managing Directors: Dennis Wallenda, Carsten Koch
IT-Leader: Boris-Michael Steinke IT-Leader: Boris-Michael Steinke

3. Data acquisition

We collect, store and process the following categories of data in order to fulfill contractual and legal regulations:

  • Company data (including the name and address of the client, bank details)
  • Personal data (including name, address of the contact person at the client, date of birth)
  • Contact data (e.g. telephone number, e-mail address of the contact person)
  • Other data (e.g. position of the contact person, transport data, order data, billing data, geodata).

The initial collection, storage and processing of the above data takes place as part of the registration process on the JITpay™ platform.

4. Purpose of the data processing

We process the data mentioned in No. 3 exclusively

  • For the fulfillment of the contractual relationship (Art. 6 para. 1 lit b DSGVO) (central accounting or factoring agreement)
  • For the fulfillment of legal, judicial or official requirements/orders (Art. 6 para. 1 lit c DSGVO) (e.g. money laundering, credit reports)
  • For information about our range of services and events (Art. 6 para. 1 lit a DSGVO)
  • To carry out anonymized statistical analysis

5. Data transmission

Data transmission takes place in the following areas:

  • Transmission to refinancing partners within the framework of factoring
  • Transmission to authorities for the purpose of fulfilling legal requirements (e.g. money laundering)
  • Transmission to third parties for the purpose of creditworthiness and identity checks (including Schufa)
  • Transmission to clients or contractors within the scope of central accounting
  • Marketing purposes
  • Business initiation
  • Employee data for billing purposes
  • Transmission to the JITpay™ GmbH or to the JITpay™ Financial GmbH

JITpay™ transmits the collected data, among others, to providers of rating and information services (hereinafter third-party providers) in order to obtain further information, such as the powers of representation, beneficial owners, affiliated companies, as well as data on payment behavior and credit default risk. Our main providers of rating and credit reporting services are listed below:

  • Creditsafe Deutschland GmbH, Schreiberhauer Straße 30,10317 Berlin, Germany
  • Schufa Holding AG, Kormoranweg 5, 65201 Wiesbaden, Germany
  • Verein Creditreform Braunschweig e.V., Saarbrückener Str. 253 A, 38116 Braunschweig, Germany

Furthermore, JITpay™ transmits claims against the customers to banks or financial institutions for the purpose of refinancing, if applicable. For these assignments, the transmission of personal data collected in the registration process or from third parties may be necessary. A transfer of data between the two JITpay™ companies takes place in order to properly provide the joint service offering.

6. Data transfer to a third country

Data transfer to third countries does not take place and is not planned.

7. Deletion periods

The personal data stored by us will be deleted or made anonymous after the purposes mentioned in No. 4 no longer apply or after expiry of any statutory retention periods.

8. Rights of the data subjects

You have the right to obtain information about the data stored by us. Furthermore, you have the right to rectification, deletion, restriction of processing and data portability. To protect your rights (also from No. 7), you can contact us in writing or text form at the following addresses:

JITpay™ GmbH JITpay™ Financial GmbH
Willy-Brandt-Platz 19 Willy-Brandt-Platz 19
38102 Braunschweig 38102 Braunschweig
E-Mail: info@JITpay.eu E-Mail: info@JITpay.eu

If you believe that your rights are not being fully respected in the handling of your personal data, you have the right to lodge a complaint with the supervisory authority responsible for you. You have the right to revoke your consent to the processing of personal data at any time with effect for the future. Processing that took place before the revocation is not affected by this.

9. Data protection officer

We have appointed a data protection officer. He can be reached for all questions regarding the protection of personal data via the following contact data: Kämmer Consulting GmbH Phone: +49 531 70 22 49 – 47 E-mail: w.casselmann@kaemmer-consulting.de

10. Obligation to provide personal data

If you wish to enter into a contractual relationship with us, you must provide the personal data that is required for the fulfillment of the associated contractual obligations or for the collection of which there is a legal obligation. If the data is not provided, no contract can be concluded.

11. Data protection consent

As part of the registration process (establishment of a contractual relationship with JITpay™), you consent to the collection, storage, processing and forwarding of your data by JITpay™ in accordance with this privacy policy. JITpay™ may use this data for the performance of the contractually agreed services in compliance with this Privacy Policy. This consent applies to the initial provision and use of data as well as to all future collection, processing and storage for the duration of an active business relationship with JITpay™. You may revoke your consent to the collection, storage, processing and forwarding of your data by JITpay™ at any time as part of the registration process on the JITpay™ platform. For this purpose, please send a corresponding clear statement to JITpay™ GmbH, Willy-Brandt-Platz 19, 38102 Braunschweig, Germany.